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Thursday, March 13, 2008 Regular Session Meeting – 7:00 PM Blanchard Memorial School Library
1. Opening Ms. Neville commenced the meeting at 7:00 PM. School Committee members present were: Brigid Bieber, Maria Neyland, Bruce Sabot and Dr. Scott Lukas. Others present were: Dr. Curtis Bates, Superintendent/Curriculum Director; Maryellen Driscoll, Principal, Dr. Sandra Daigneault, Director of Pupil Services; and Charles Mahoney, Business Manager. Others present were Janet LaVigne and Jason Dimen, BTA Co-presidents, staff, students and community members.
2. Approval of Minutes Ms. Neville requested a motion to accept the 2/12/08 Regular Session Meeting Minutes, 2/26/08 Budget Workshop Meeting Minutes, and 2/1/08 and 3/5/08 Declining Enrollment/Full-Day Kindergarten Subcommittee Meeting Minutes. Dr. Lukas moved and Ms. Neyland seconded the motion. It was unanimously approved (5/0) to accept the minutes.
3. Public Input Ms. Neville asked the public if there was anything not listed on the agenda that they would like addressed. There was no public input.
4. Educational Report 4.1 Curriculum Meeting Update Dr. Bates reported that the Science Curriculum Committee was reviewing aligning health curriculum with Department of Education’s standards. The climbing rock wall was delivered yesterday. The Social Studies curriculum map is almost finished and is expected to be completed by April vacation. The ELA Curriculum Committee is preparing for final evaluation of the reading pilot program. Teachers are scheduled to meet with reading consultants on April 3. 5. Facility Report 5.1 Facility Status Report Mr. Mahoney reported a savings of approx. $2000 this month from using the contracted price for gas but it continues to run high in this line item. No issues to report on electrical and plumbing this month. The Hager House continues to run automatically. Water levels have been running high the last few weeks due to the rain fall. Monthly inspection by Whitewater found no problems wit the Bioclere Unit. Samples were taken and tested and were within acceptable limits. Sightings of Canadian Geese and some ants have been spotted. No roof leaks have been reported in spite of several major rainstorms since the last meeting. Boston Lightning is expected to schedule repairs of the drooping lightning rods over April vacation week.
6. Old Business 6.1 FY’09 Budget Discussion Ms. Neville reported that Dr. Bates will create budget books in prep for town meeting. A meeting was held with the Boxborough Band Parents Organization (BBPO) and they are working on a job description for the Band Director. The Band Director’s role and compensation will be placed under the school umbrella and the Superintendent/Curriculum Director or the Principal will evaluate the position. The School Committee shared their input. 6.2 Declining Enrollment/Full-Day Kindergarten Subcommittee Update Ms. Neyland reported that the goal of the subcommittee was to get together to look at declining enrollment and its affect on classrooms in the future as well as adding a full-day kindergarten program and how to incorporate it. Ms. Neyland explained that the subcommittee created a 5-year enrollment projection to use as a guide and discussed how classes will be affected in the next five years. Ms. Neyland reported that once sections are cut, space will be made available for a full-day kindergarten program to be implemented in the 2009-2010 school year. The cost of tuition is $3500 to cover the extended period of the day. There will be a fee-based sliding scale tuition, and an opt out policy. Ms. Neville motioned to establish a full-day kindergarten program in the year 2009-2010 at a cost of $3500 with a fee-based sliding scale and opt out option. Ms. Bieber moved and Ms. Neyland seconded the motion. It was voted and unanimously approved (5/0) to establish a full-day kindergarten program in 2009-2010. 6.3 Blanchard Extended Day Program Update Dr. Bates reported that a fee schedule for extended day was complete for kindergarten and will expect to have the fee schedule for grades 1-6 next week. A mailing will be sent to parents whose children are currently enrolled in the A/B Community Education Extended Day Program the week of March 24 for registration. Registration for children not currently enrolled in the program is scheduled for April 14 on a seat available, first come, first serve basis. Ms. Neville motioned to establish a revolving account to pay for the Blanchard Extended Day Program. Dr. Lukas moved and Ms. Neyland seconded the motion. It was voted and unanimously approved (5/0) to accept establishing a revolving account for Blanchard’s Extended Day Program. 6.4 2008-2009 School Choice Discussion Ms. Neville requested that members share their input whether or not to accept school choice for the 2008-2009 school year. The School Committee shared their input and will vote on it at next month’s meeting.
7. New Business 7.1 Presentation: Pond Rejuvenation Kerin Crockett, 5th Grade Teacher, reported on her imitative in working with the Conservation Commission to rejuvenate the pond. Ms. Crockett was instructed by the Conservation Commission to submit a letter of intent and suggested that a 3-year plan be put in place. Ms. Crockett and her class will begin the initiative by removing invasives and clipping them back and then submit a letter of intent and letter of notification to abutters. Ms. Crockett explained that classrooms use the pond for science lab and math projects. 7.2 Superintendent/Curriculum Director’s Mid-Year Evaluation Ms. Neville reported that Dr. Bates is reviewing his midyear evaluation. 7.3 Communication & Technology Director’s Job Description Dr. Bates reported included in the packet is a first draft of the job description for review. The School Committee was directed to provide input to Dr. Bates.
8. Budget Reports 8.1 Suspense List – FY’08 Mr. Mahoney reported that insurance add on, salaries, EDCO membership, utilities and maintenance continue to make the suspense list. Total unanticipated expenses were ($31,369), unanticipated expenses were $0.00, and financial offsets were $15,000 with a balance remaining of ($16,369). 8.2 Operational Budget – FY’08 Mr. Mahoney reported numbers were through warrant 13-A and payroll #08-18 and the school was reconciled and in agreement with the Town Accountant’s records. Expenses were 56.3% with encumbered funds of 43.4% and a balance of approximately 3% remains unencumbered. 8.3 Special Education Budget – FY’08 Dr. Daigneault reported the only changes this month in the expense report were in contracted services, supplies and tuition. The changes are typical and unremarkable. Dr. Daigneault also informed members about a workshop held by the Boxborough Special Education PAC for parents/guardians on March 6 at the town library on how to prepare for Individual Education Plan meetings and was well attended. The Department of Education conducted a mid-cycle Coordinated Program Review on Blanchard in the current school year in the areas of special education, civil rights and ELE. A report is expected from them 45 days from the end of their scheduled visit which took place on February 27 and 28. Preliminary verbal feedback provided during their exit meeting was very positive and no indication was made of any areas of complete noncompliance. Dr. Daigneault will provide the report to the School Committee once received. 8.4 Grants/Articles Summary – FY’08 Mr. Mahoney reported on FY’08 grant numbers were through warrant 13-A and payroll 08-18 and the school is in agreement with the Town Accountant’s reports on grants. The information for 2008 grants was included in the report.
9. Personnel Dr. Bates reported receiving notification from Jill Neuman, Grade 1 Teacher, that she will be returning to her position in September 2008 and acknowledged Gail Neuman, SW/HW Coordinator and Betsy Peterson, ITS, for doing an excellent job teaching technology to our teachers during professional development.
10. Regional Sharings Mr. Sabot reported the region discussed reducing its budget by $400,000, the hiring of a new principal from Needham at the high school and looking to increase user fees for athletics.
11. Information Packet Dr. Bates reminded members to review the materials in their packets.
12. School Committee – Questions, Concerns, Reports Ms. Neville had nothing to report.
13. Press Questions There were no press present.
14. Adjourn: Ms. Neville motioned to adjourn the meeting at 8:51 PM. Ms. Bieber moved and Mr. Sabot seconded the motion. It was voted and unanimously approved (5/0) to adjourn the meeting.
Respectfully submitted by: Approved by:
Kathy Bower Maria Neyland Executive Secretary Clerk
Tuesday, February 12, 2008 Regular Session Meeting – 7:30 PM Blanchard Memorial School Library
1. Opening Ms. Neville commenced the meeting at 7:30 PM. School Committee members present were: Brigid Bieber, Maria Neyland, Bruce Sabot and Dr. Scott Lukas. Others present were: Dr. Curtis Bates, Superintendent/Curriculum Director; Maryellen Driscoll, Principal, Dr. Sandra Daigneault, Director of Pupil Services; and Charles Mahoney, Business Manager. Others present were Janet LaVigne and Jason Dimen, BTA Co-presidents, staff, students and community members.
2. Approval of Minutes Ms. Neville requested a motion to accept the 1/10/08 Regular Session Meeting Minutes, 1/17/08 Budget Workshop Meeting Minutes, 1/28/08 School Committee and Finance Committee Meeting Minutes and 2/1/08 Declining Enrollment/Full-Day Kindergarten Subcommittee Meeting Minutes. Ms. Neyland moved and Mr. Sabot seconded the motion. It was unanimously approved (5/0) to amend and accept the minutes.
3. Public Input
4. Educational Report 4.1 Summer Institute: Grade 4 Social Studies Lauren Grady & Nancy Melbourne reported on adding Canada and Mexico to the grade four curriculum as required by the state curriculum frameworks and had groups of their students conduct presentations on provinces and cities in the two countries.
4.2 Math Curriculum Meeting Update – 1-15-08 Dr. Bates reported Committee members shared their reflections and comments about three articles to read and are currently working on analysis of the Addison Wesley Scope and Sequence . 4.3 Science Curriculum Meeting Update – 1-22-08 Dr. Bates reported Littleton Electric approving all proposed requests for the $5,000 grant and the Committee reviewed the scope and sequence for the Health Promotion Wave curriculum and the Great Body Works Health curriculum.
4.4 ELA Curriculum Meeting Update (K-6) – 2-5-08 Dr. Bates reported Committee members were asked to evaluate the effectiveness of comprehension instruction and listening comprehension instruction with each of the reading pilot programs.
5. Facility Report Mr. Mahoney reported the therm usage ran very high due to a colder than usual winter this year and is recorded to be the highest in recent history. The first invoice with the reduced rate was received from Metro Media, gas service provider, with a savings of $2,250 for this month. Received two proposals from Flannery Plumbing; one to install baseboard heating in room 107 for $2100 that has had continuous airflow and heating issues and the other to install a new sink in room 106 for $2050. There were no electrical issues reported. The Hager House continues to run automatically and samples continue to be taken. Requested a report from Whitewater on the uranium issue, since the last report received was for the last quarter. The DPW has been very helpful in assisting with clearing the entrance at the Hager House. Monthly inspection of the BioClere Unit has no issues. Samples were taken analyzed and results are within acceptable limits. The fire vault outside which houses the pumps for the sprinkler system has leaking issues caused from the ground water seeping through the cracks. Norel Services, annual sprinkler system maintenance vendor, submitted a proposal to replace parts to divert the water totaling $5,375. Other quotes will be gathered over the next couple of weeks. No pest issues or roof leaking reported at this time. Received a proposal from Boston Lightning Rod (original installer of the rods) to repair the roof’s lighting rod located over the gym and at the rear of the building totaling $3,440. Snow falling from the gym roof continues to be an issue. An energy audit was recently conducted for town facilities and a copy was provided.
6. Old Business 6.1 FY’09 Technology Budget Proposal Gail Neuman reported on the justification of the FY’09 technology budget proposal. The School Committee shared their input and directed Ms. Neuman to provide the cost of installing Verizon FIOS, Constant Contact, a new telephone system and technical staff schedules to members before the budget workshop scheduled on February 26.
6.2 School Committee & Finance Committee Budget Review Meeting – 1-28-08 Ms. Neville reported presenting and discussing the FY’09 school budget.
6.3 Declining Enrollment/Full-Day Kindergarten Subcommittee Update Ms. Neyland reported that the meeting on February 1 went very well. The subcommittee shared their input from the Parent Information Night held on January 15 and reviewed questions that were asked by the community. The Subcommittee discussed tuition rates for full-day kindergarten and requested a cost analysis for each kindergarten classroom.
6.4 Blanchard Extended Day Program Update Dr. Bates reported on the appointment of Maribeth Higgins as the Extended Day Program Director. Dr. Bates informed members that a letter will be sent to inform parents. Dr. Bates and Mr. Mahoney are working out contract and financial aspects of the program and arranging extended day for the kindergarten program for one year.
7. New Business 7.1 FY’09 Budget Discussions – BTA Co-presidents Ms. Neville reported meeting with Janet LaVigne and Jason Dimen, BTA Co-presidents, yesterday to hear the BTA’s proposed budget cuts for FY’09. Ms. Neville reported receiving staff letters from those on the proposed cut/reduction list presenting the affects the positions’ cuts/reductions would have on students. Staff members shared their views on the proposed cuts/reductions list. The School Committee share their input and Ms. Neville requested a motion to restore .2 reading support position, 2 math support position and .2 guidance counselor position.. Ms. Bieber moved and Mr. Sabot seconded the motion to restore all three positions. It was voted and unanimously approved (5/0) to restore all three positions. Ms. Neville suggested scheduling a budget workshop and members agreed to meet on Tuesday, February 26, at 7:00 PM.
7.2 2008-2009 School Choice – Vote Ms. Neville requested a motion to accept school choice students into Blanchard School for the 2008-2009 school year. The School Committee shared their input and agreed to table the vote until it’s discussed further at the next Declining Enrollment Subcommittee meeting not yet scheduled and vote at next month’s School Committee meeting on March 13. Ms. Bieber will provide a write up regarding 2008-2009 school choice to send out on Constant Contact and Blanchard Bits.
7.3 Home School Proposal – Grade 3 Dr. Bates recommended that the School Committee approve the proposal to home school a grade three student beginning in March 2008. The School Committee shared their input. Ms. Neville requested a motion to approve the home school proposal. Mr. Sabot moved and Ms. Bieber seconded the motion. It was voted and four (4) accepted (Neville, yes; Bieber, yes; Sabot, yes; Lukas, yes) and one (1) abstained (Neyland, no) to accept the proposal.
7.4 Boxborough Leadership Forum – 2-6-08 Ms. Neville reported discussing the FY’09 budget.
7.5 2008 Youth Risk Behavior Survey Dr. Bates reported sending a permission form home to grade six parents on Friday, February 15, to get approval for students to take a Youth Risk Behavior Survey initiated by Emerson Hospital.
8. Budget Reports 8.1 Suspense List – FY’08 Mr. Mahoney reported on the suspense list and shows insurance add on and salaries. The EDCO membership was higher than anticipated. Gas/heat was added due to large increase from the last two invoices at $5,462 and electric and telephones services at $1300. Overall issues on heating, plumbing, electrical, pest control are taking their toll totaling $8,459. Capital cost savings can offset by $15,000.
8.2 Operational Budget – FY’08 Mr. Mahoney reported on numbers are through warrant 12-A and payroll #08-16 and reconciled and in agreement with Town Accountant records. Expenses are at $2,688,348 (49%) with encumbered funds of $2,693,049 (50%) and a balance of approximately $42,006 (1%) remains unencumbered.
8.3 Special Education Budget – FY’08 Dr. Daigneault reported on two notable changes on the special education expenses page: The second half of the CASE assessment was paid, so that line is closed for the year. The change in the tuition line reflects tuition payments, as well as the transfer of Circuit Breaker funds. Mr. Mahoney will continue to transfer a set amount of Circuit Breaker funds on a monthly basis.
Dr. Daigneault also reported on the status of Circuit Breaker claims for CASE Collaborative students. Jay Sullivan of DOE Finance has expressed concern that, under the current CASE assessment formula, yearly circuit breaker claims do not match current students. A subcommittee from CASE is working on a proposal that will address the DOE's concerns while allowing us to keep our current assessment model. Proposals of the subcommittee will be presented to the CASE Board of Directors, and then to the DOE.
8.4 Grants/Articles Summary – FY’08 Mr. Mahoney reported on FY’08 grant numbers through Warrant 12-A and Payroll #08-16 and is in agreement with the Town Accountant’s reports on grants. Information for 2008 grants is now included in the report.
9. Personnel Dr. Bates reported on Karen Clark, Occupational Therapist, on maternity leave, and new hires, Tracey Cammarano, Occupational Therapist and Maribeth Higgins, Extended Day Program Director.
10. Regional Sharings Mr. Sabot reported on attending the A/B Regional School Committee Meeting and the topic at the meeting was on budgets.
11. Information Packet Dr. Bates directed the School Committee to review the items in their packets.
12. School Committee – Questions, Concerns, Reports Ms. Neyland reported that she is running for Ms. Neville’s local and regional seat on the School Committee.
13. Press Questions Ms. Neville asked if there were any questions from the press. There was no press present.
14. Adjourn Ms. Neville adjourned the meeting at 10:04 PM.
Respectfully submitted by: Approve by:
Kathy Bower Maria Neyland Executive Secretary Clerk
Thursday, January 10, 2008 Regular Session Meeting – 7:15 PM Executive Session (Precedes Executive Session) Blanchard Memorial School Library
1. Ms. Neville opened the Regular Session Meeting at 7:15 PM to poll members into Executive Session; Neville (yes), Bieber (yes), Neyland (yes), Sabot (yes), and Lukas (yes) according to MGL Chapter 39, Section 23 B, Paragraph (3) to discuss strategy with respect to litigation.
Ms. Neville reconvened the Regular Session Meeting at 7:30 PM. School Committee members in attendance were: Bruce Sabot, Scott Lukas, Maria Neyland, Brigid Bieber, and Rebecca Neville. Others in attendance were: Dr. Curtis Bates, Superintendent/Curriculum Director, Maryellen Driscoll, Principal, Dr. Sandra Daigneault, Director of Pupil Services, Charles Mahoney, Business Manager, Mary Brolin, PTF President; Laura Estrada from Special Education Parent Advisory Council, Tracey Driscoll, Finance Committee, faculty, community members and students.
Ms. Neville requested a motion to approve the amended 12/20/07 Regular Session Meeting Minutes. Dr. Lukas moved and Ms. Neyland seconded the motion. It was voted and unanimously approved (5/0) to accept the minutes. Ms. Neville reported that the Executive Session Meeting Minutes dated 9/12/02 to 6/14/07 will be released with the redaction of one name on the 11/13/03 minutes.
3. Public Input
4. Educational Report Summer Institute Presentation – Integrating a Literary Unit, Crash by Jerry Spinelli Gail Walsh, Guidance Counselor, and Kate Bondaruk and Sheila Kish, Gr. 6 Teachers presented on integrating a literary unit and developed a day-by-day plan for an interdisciplinary language arts and guidance unit. Summer Institute Presentation – Intermediate Geography Erin Whyte, Gr. 5 Teacher, Kate Bondaruk, Gr. 6 Teacher and Lauren Grady, Grade 4 Teacher presented their summer institute on intermediate geography and the final project was either a development or revision of the social studies pretest for each grade level in grades four, five and six. ELA Curriculum Meeting Update (K-3) – 1-7-08 Dr. Bates informed members that he was very pleased to announce that one of Blanchard’s grade 4 teachers, Nancy Melbourne, was chosen by the Department of Education to participate in the review and development of writing standards for grades 3-5. 4.4 ELA Curriculum Meeting Update (4-6) – 1-8-08 Dr. Bates reported on a full-day professional development day scheduled on January 18 with Houghton-Mifflin and Scott Foresman presenting. Neighboring districts were invited as well.
5. Facility Report Mr. Mahoney reported receiving another large invoice from Keyspan which was anticipated for December. The lower negotiated rate ($1.055) that was contracted does not go into effect until January 1. There were no major heating issues but work continued on room thermostats. New speakers were installed outside on the ball field side so that announcements can be heard. There were no other electrical issues. The Hager House continues to run automatically. Samples were taken in December and have not received the reports to date. The DPW has been very helpful in plowing the access and shoveling a path. A report has been received and includes results of the monthly inspection of the Bio-Clere Unit by Whitewater. Samples were taken and analyzed and results are within acceptable limits. There have been no issues with hornets, wasps, etc. since last meeting. Received invoices from Bee Busters for the work over the summer and at school opening and are over budget due to the abundance of pests during this time. Leaks on the roof occurred over the school break and continued monitoring is ongoing. Students were directed to enter/exit the school using the back door due to excess snow on the gym roof. The area along the walkway around the gym was roped off.
6. Old Business There was no old business reported.
7. New Business 7.1 Superintendent/Curriculum Director’s Job Description - Revise Ms. Neville reported amending the language to the Superintendent/Curriculum Director’s job description by adding bullet 5.5 Oversees Extended Day Program. Ms. Neville requested a motion to amend the current job description. Mr. Sabot moved and Ms. Neyland seconded the motion. It was voted and unanimously approved (5/0) to approve the amendment. 7.2 Superintendent/Curriculum Director’s Mid Year Evaluation Ms. Neville reported requesting feedback from members by email regarding the Superintendent/Curriculum Director’s evaluation and reminded members if they have any issues/concerns to respond as soon as possible. 7.3 Staff Computer/Network/Internet Acceptable Use Policy Dr. Bates informed members on legal counsel’s recommendation to omit language in the current staff’s Acceptable Use Policy. The School Committee shared their input and agreed that the language should be omitted. 7.4 MassDevelopment and Devens School District – RFP Ms. Neville reported receiving a request for proposals (RFP) from the Mass Development and the Devens School District asking to provide services for pre-kindergarten through grade five at a minimum. The School Committee shared their input and decided not to participate in the RFP at this time and will discuss it further at a later date.
8. Budget Reports 8.1 Suspense List – FY’08 Mr. Mahoney reported the suspense list still has insurance add on and shows salaries as $7500 but should actually be closer to $2850. Special Education Aides were over budget and can be covered by Circuit Breaker monies. Custodial salaries and overtime ran high as well. The EDCO membership was higher than anticipated and gas/heat being added due to large increase form last two invoices. Overall maintenance issues on heating, plumbing, electrical, pest control have increased. 8.2 Operational Budget – FY’08 Mr. Mahoney reported numbers are through warrant 9-A and payroll 08-12 and in agreement with Town Accountant records. Expenses are at $1,715,145 (32%) with encumbered funds of $3,657,757 (67%) and a balance of approximately $50,501 (1%) remains unencumbered. 8.3 Special Education Budget – FY’08 Dr. Daigneault reported two changes this month in Special Education transportation and Collaborative tuition. Special Education transportation is complete for the year. Received a final bill for the summer program for Case Collaborative which is also complete for the year and showing an underrun. Dr. Daigneault reported that the Department of Education's Students with Disabilities Annual Report was received, and is available on the DOE website. It will be emailed to all committee members for their review. 8.4 Grants/Articles Summary – FY’08 Mr. Mahoney reported the FY’08 grant numbers are through Warrant 9-A and Payroll 08-12 and is in agreement with the Town Accountants reports on grants. Information on 2008 grants is now included in the report. The first payment ($48,833) on the school choice funds was received and will be added to the grants/articles report for future meetings.
9. Personnel Dr. Bates reported that there are no retirements for this year.
10. Regional Sharings Mr. Sabot reported that the A/B Regional School Committee met last Thursday and discussions included plans to offer Mandarin language at the high school and the school budget. The base budget is at 3.2% right now but would like to increase it to add about four teachers at the high school, marching band uniforms, and Asperger’s services at the junior high school. Mr. Sabot informed members that the funding model would be receiving 1.2M in House money and that the challenge for the region is whether they want to spend education dollars at the region or local level. A budget meeting is scheduled Saturday, January 19.
11. Information Packet Dr. Bates provided an update on the kindergarten registrations. As of the end of day, there were 46 kindergarten students registered for the 2008-2009 school year.
12. School Committee – Questions, Concerns, Reports Ms. Neville reported a budget workshop scheduled on Thursday, January 17 and tentatively scheduled a meeting with the Boxborough Finance Committee on January 28.
13. Press Questions Ms. Neville requested if there were any questions from the press. There was no press present.
14. Adjourn Ms. Neville requested a motion to adjourn the meeting at 8:45 PM. Dr. Lukas moved and Mr. Sabot seconded the motion. It was voted and unanimously approved (5/0) to adjourn the meeting.
Dr. Bates reported a Declining Enrollment/Full-Day Kindergarten Parent Information meeting scheduled on Tuesday, January 15 and an invitation will be sent to all town board members to attend as well.
Respectfully submitted by: Approved by:
Kathy Bower Maria Neyland Executive Secretary Clerk
Thursday, December 20, 2007 Regular Session Meeting – 7:30 PM Executive Session (following Executive Session) Blanchard Memorial School Library
1. Opening Ms. Neville opened the meeting at 7:30 PM. School Committee members present were: Brigid Bieber, Maria Neyland, Bruce Sabot and Dr. Scott Lukas. Others present were: Dr. Curtis Bates, Superintendent/Curriculum Director; Dr. Sandra Daigneault, Director of Pupil Services; Maryellen Driscoll, Principal, and Charles Mahoney, Business Manager. Others present were staff and community members.
2. Approval of Minutes Ms. Neville requested a motion to approve the amended 11-8-07 Regular Session Meeting Minutes, and the 12/5/07, 11/7/07, and 10/24/07 Declining Enrollment/Full-Day Kindergarten Subcommittee Meeting Minutes. Ms. Bieber moved and Dr. Lukas seconded the motion. It was voted and unanimously approved (5/0) to accept the minutes.
3. Public Input Ms. Neville asked the public for any input they may have. No input was provided.
4. Educational Report 4.1 Rock Climbing Wall Presentation Dan Shanahan, Physical Education Teacher, conducted a presentation on a rock climbing wall that was gifted to the school through a grant by the PTF. Ms. Greico, PTF Vice President, discussed the process of applying for a PTF grant. The School Committee shared their input. Ms. Neville requested a motion to vote to accept the gift. Ms. Neyland moved and Ms. Bieber seconded the motion to accept the gift. It was voted and unanimously approved (5/0) to accept the rock climbing wall gift. 4.2 2007 MCAS Results Dr. Bates provided a handout and reported on the 2007 English Language Arts and Math MCAS Support Program results for grades 3-6. 4.3 ELA Curriculum Meeting Update (K-6) - 12-10-07 Dr. Bates reported that Betty Krill representative from Houghton-Mifflin offered to have Dr. Jack Pikulski, professor at the University of Delaware, present at the January professional development day free of charge and provided a list of topics for the committee to choose from. Committee members discussed grade level report cards and were asked to give an update on the reading pilot program. 4.4 Science Curriculum Meeting Update – 11-20-07 Dr. Bates reported on the recent visit of Mr. Peter Money, founder of Natural Discoveries—Adventures in Science Education. Committee members were very impressed with the program and applied for funding through the Science Enrichment Program for grades 2 3, and 4. The Committee reviewed suggested items to be purchased with the Littleton Electric Light and Water Department Grant in the amount of $5,000 such as a heart rate monitor to be used in the physical education classes, LCD projector for fifth grade and an electrical probe and monitor kit for grade six. The Committee was asked to review the health standards and identify specific standards taught at their grade levels of two health curriculums: The Great Body Works and Health Promotion Wave and decide what program to integrate. 4.5 Math Curriculum Meeting Update – 11-13-07 & 12-11-07 Dr. Bates reported that the Committee shared their thoughts about “timed tests” as a means of assessing students’ math fact knowledge. The Committee asked Dr. Bates to survey the EDCO school districts to determine how they deal with students knowing their math facts. 4.6 Social Studies Curriculum Committee Meeting Update – 11-27-07 Dr. Bates reported that the Committee reviewed the format for the Social Studies Curriculum Map and each grade level is expected to have a completed Curriculum Map prior to February school vacation.
5. Facility Report 5.1 Facility Status Report Mr. Mahoney reported that the custodians were working hard getting rid of snow and the DPW’s assistance was very much appreciated. The boilers are working extra hard due to the low temperatures. Even with a lock-in rate of $1.55 per therm, the gas bill was in the amount of $12,700 which historically runs about $7-8,000 at this time of year. The Hager House continues to run automatically. The DPW provided assistance with the snow and frozen gate. There were no concerns with Whitewater’s monthly inspection of the Bioclere Unit and no problems with hornets, wasps, etc. since the last meeting. New switches have been installed to replace the fire vault tamper switches and a new humidifier was ordered.
6. Old Business 6.1 FY’09 Budget – Priority Cuts Dr. Bates reported that last month the School Committee directed the Leadership Team to look at areas to cut in the budget to get the budget down to 0% and will present prioritized items to put back in the budget tonight. Mr. Mahoney presented items to restore in the budget totaling $183,841. Mr. Mahoney also presented a list of FY’09 Capital Needs. 6.2 Enrollment/Full Day Kindergarten Subcommittee Report – 12-5-07 Ms. Bieber reported that the Subcommittee is meeting frequently and discussions continue on how to go about adding a full-day Kindergarten. Mr. Mahoney presented the Subcommittee’s proposed declining enrollment 5-year plan. Ms. Neyland reported on the Subcommittee hosting a parent information night on Tuesday, January 15, at 7:30 PM for the community to provide an opportunity for parents/guardians to share their ideas related to the proposed 5-year plan, declining enrollment and full-day Kindergarten in 2009-2010. The School Committee shared their input and will provide feedback from the meeting at next month’s School Committee meeting. 6.3 Extended Daycare Subcommittee Report – 11-20-07 Ms. Neville presented three options for the School Committee to consider regarding an extended day program: 1) Boxborough run it’s own program, 2) Remain with Acton/Boxborough Community Education Program and have a 50/50 split of surplus funds, and 3) Advertise for a private vendor to run the extended day program and have the vendor pay the Boxborough school district a monthly fee for maintaining the program. The School Committee and community shared their input. Ms. Neyland requested a motion to eliminate the option of subcontracting an extended day program and to eliminate Acton/Boxborough running the program and to accept Blanchard School taking full ownership of the extended day program. Ms. Neville moved and Ms. Bieber seconded the motion. It was voted and unanimously accepted (5/0) for Blanchard Memorial School to take full ownership of the extended day program. The School Committee directed Dr. Bates to post the Extended Day Program Director position. 6.4 2008-2009 School Calendar – Vote Dr. Bates contacted Pastor Moore, Interfaith Group in Boxborough, and provided the School Committee with his input regarding the elimination of three holidays; Rosh Hashanah, Yom Kippur, and Good Friday, from the 2008-2009 school calendar to make the school year shorter for students and reported even though there is a reluctance to take away what’s been in place for years, the overall census is to eliminate the three holidays. Dr. Bates reported that the homework policy in place takes religious holidays into consideration and will not affect a student’s education. Ms. Neville requested a motion to eliminate the three holidays; Rosh Hashanah, Yom Kippur and Good Friday from the 2008-2009 school calendar. Dr. Lukas moved and Ms. Neyland seconded the motion. It was voted and four (Ms. Neyland, Ms. Neville, Ms. Bieber, and Dr. Lukas) approved to accept and one abstention (Mr. Sabot) to eliminate the three holidays from the school calendar.
7. New Business 7.1 Budget Work Session – Schedule Ms. Neville requested finding a date to schedule a budget work session. The School Committee shared their input and scheduled the FY’09 budget work session on Thursday, January 17, 2008 at 7:30 PM in the school library. 7.2 Archiving & Technology Dr. Bates reported that an upgrade to our email program, First Class, will be conducted on January 2 and the archiving unit will be installed on January 7. All incoming and outgoing email will be archived for seven years. Students and staff are required each year to sign an Acceptable Use Policy. Some staff members are reluctant to sign because they feel they need access to their personal email after school hours which is against policy. Dr. Bates contacted legal counsel and was advised to change the policy’s language state that the staff acknowledge receipt of the Blanchard Memorial School Computer/Network/Internet Acceptable Use Policy. Legal counsel stated that this is a condition of employment that the staff is made aware of the policy. Whether they choose to adhere to the policy is their choice. If the staff refuses to sign it after the wording is changed, then staff members are being insubordinate and can be subject to disciplinary action. The School Committee shared their input. Ms. Neville requested a motion to change the language on the Computer/Network/Internet Acceptable Use Policy. Ms. Bieber moved the motion and Mr. Sabot seconded the motion. It was voted and unanimously approved (5/0) to amend the Computer/Network/Internet Acceptable Use Policy according to legal counsel’s suggestion. 7.3 School Closing/Delay/Early Release Notification Ms. Bieber reported receiving a complaint from a community member of getting the recent early release notification due to snow too late. Dr. Bates informed members that there were two options on ConnectEd to choose to contact the community: one is called “Community Outreach” which contacts only home phone numbers and the other is “Community Emergency” which contacts all the phone numbers (home, business and cell) parents provide the school and that he was not aware of the difference. Dr. Bates reported that he will select Community Emergency going forward to ensure that every effort has been made to contact families. 7.4 Reading Terrace for Library - Vote Dr. Bates reported that Connie Long, Librarian, submitted a grant to the PTF and was accepted to build a new reading terrace in the library. The cost of the structure is $3,615. Ms. Neville requested a motion to accept the gift from the PTF. Ms. Bieber moved the motion and Mr. Sabot seconded the motion. It was voted and unanimously approved (5/0) to accept the gift.
7.5 Microsoft Office Gift - Vote Dr. Bates reported that a parent, Paul Oka, who works for Microsoft Research and is on the Boxborough Technology Council, has offered to donate 60 copies of Microsoft Office Professional 2003 at a retail cost of $18,000 to the school at no cost. Ms. Neville requested a motion to vote and accept the gift. Ms. Neyland moved the motion and Mr. Sabot seconded the motion. It was voted and unanimously approved (5/0) to accept the gift.
8. Budget Reports 8.1 Suspense List – FY’08 Mr. Mahoney reported on the continuation of items from prior meetings. unanticipated expenses are ($11,846), unanticipated revenues are $0, and financial offsets are $5,000 with a remaining balance of ($6,846). There was nothing new added to unanticipated expenses. Gas expense will be on next month’s suspense list. 8.2 Operational Budget – FY’08 Mr. Mahoney reported that numbers are through warrant 9-A and payroll #08-12 and the school’s operational budget was reconciled and is in agreement with the Town Accountant’s records. Expenses are at $1,715,145 (32%) with encumbered funs of $3,657,757 (67%) and a balance of approximately $50,501 (1%) remains unencumbered. 8.3 Special Education Budget – FY’08 Dr. Daigneault reported receiving a second billing for Special Education transportation. Special Education tuition was noted last month and will not show as a deficit once money transfer is done. CASE summer tuition came in higher than budgeted. A decision needs to be made in using Circuit Breaker to address summer tuition. The Special Education budget is $457,168. Encumbered is $235,572 with a balance of $5,675. 8.4 Grants/Articles Summary – FY’08 Mr. Mahoney reported that the FY’08 grant numbers re through Warrant 9-A and Payroll 08-12 and the school’s grants/articles summary were reconciled and are in agreement with the Town Accountant’s reports. Information for 2008 grants is now included in the report.
9. Personnel Ms. Neville reported no input on personnel.
10. Regional Sharings Mr. Sabot reported on topics discussed at the A/B Regional School Committee Meeting such as the A/B Special Education PAC, regional assessment and how it’s done and a priority list for the FY’09 budget.
11. Information Packet Dr. Bates highlighted two documents included in the School Committee’s information packet: Agenda Item 2.4 –NESDEC Enrollment Projections for the past, present and projected enrollment for the Boxborough School District and Agenda Item 4.4 – a bimonthly report provided by Connie Long, School Librarian.
12. School Committee – Questions, Concerns, Reports Ms. Neville requested to change the date of the February 14 School Committee meeting because it falls on Valentine’s Day. The School Committee agreed and rescheduled the meeting on Tuesday, February 12.
13. Press Questions Ms. Neville asked if there were any questions from the press. There was no press present.
14. Adjourn Ms. Neville polled members at 10:26 PM to go into Executive Session according to MGL Chapter 39, Section 23 B, Paragraph (3) to discuss strategy with respect to litigation. – Neville (yes); Bieber (yes); Neyland (yes); Lukas (yes); and Sabot (yes). Members will be polled following Executive Session only to reconvene to adjourn the Regular Session meeting.
Respectfully submitted by: Approved by:
Kathy Bower Maria Neyland Executive Secretary Clerk
Thursday, November 8, 2007 Regular Session Meeting – 7:30 PM Blanchard Memorial School Library
1. Opening Ms. Neville opened the meeting at 7:30 PM. School Committee members present were: Brigid Bieber, Maria Neyland, Bruce Sabot and Dr. Scott Lukas. Others present were: Dr. Curtis Bates, Superintendent/Curriculum Director; Dr. Sandra Daigneault, Director of Pupil Services; Maryellen Driscoll, Principal, and Charles Mahoney, Business Manager. Others present were staff and community members.
2. Approval of Minutes Ms. Neville requested a motion to approve the amended 10/11/07 Regular Session Meeting Minutes and 10/31/07 Enrollment Subcommittee Meeting Minutes. Ms. Neyland moved and Dr. Lukas seconded the motion. It was voted and unanimously approved (5/0) to accept the minutes.
3. Public Input Boxborough resident, Christine Marlow, provided input regarding full-day kindergarten. Ms. Neville responded that the topic is on the agenda to be discussed later on in the meeting.
4. Educational Report 4.1 Library Presentation Dr. Bates introduced Connie Long, Librarian, and Betsy Peterson, IT Specialist, to conduct a presentation. Ms. Long discussed the goals of the library and how the library program integrates technology into grades 3-6 lessons. Ms. Long is currently working on the library’s web page. Ms. Peterson gave a presentation on the school’s vision for technology, where the school is headed and the technology necessary to get there. The mission is to create an environment where technology is used. 4.2 2007 MCAS Results Dr. Bates presented the results of the 2007 MCAS for grades 3-6 and explained how the Adequate Yearly Progress (AYP) is calculated. 4.3 ELA Curriculum Meeting Update (K-3) – 11/5/07 Dr. Bates provided teacher assessments of the Scott Foresman and Houghton-Mifflin reading programs. 4.4 ELA Curriculum Meeting Update (4-6) – 11/6/07 Dr. Bates reported having discussions with teachers regarding their reading journals and teachers will visit area districts that are using the reading programs. 4.5 Science Curriculum Meeting Update – 10-16-07 Dr. Bates reported receiving a $5,000 grant from Littleton Electric Light and the grant must be spent to enhance the Science Curriculum. Dr. Bates will determine how to spend the grant money in conjunction with grade level teachers. The Committee is looking into developing a health/wellness curriculum.
5. Facility Report 5.1 Facility Status Report Mr. Mahoney reported the boilers are working properly. Checking rooms for thermostat heat consistency continues. Combustion Services has been in servicing heaters/blowers and to repair a fan in the kitchen. The lead and copper report was received and both were below the action levels of the Mass DEP as well as the Volatile Organic Contaminant report from samples taken on October 16. Whitewater conducted their monthly inspection of the Bioclere unit and found no concerns and samples taken were analyzed and results are within acceptable limits. Bees continue to be a concern since the last meeting but should be resolved with the recent freeze. On October, the alarm panel was activated, indicating that there was a problem with the fire vault damper. The Boxborough Fire Department and L.W. Bills Alarm were notified. Several switches needed to be replaced and it was suggested that we obtain a better humidifier in the vault. The Boxborough Fire Department is looking for vendors to review the vault.
6. Old Business 6.1 Extended Daycare Subcommittee Report – 10-30-07 Ms. Neville reported that the Extended Day Subcommittee met and discussed Boxborough running its own extended day program or have someone else run it and lease the space from the school. Ms. Neville discussed that the program would be a significant revenue stream for the school. The School Committee shared their input and raised questions concerning licensing and accreditation. Ms. Neville motioned to direct the Superintendent and School Committee Chair to develop the school’s own extended day program and either have the school run it or find someone else to run the program with Boxborough receiving income from a rental fee. Mr. Sabot moved and Ms. Neyland second the motion. It was voted and unanimously approved (5/0). Dr. Bates will present all extended day program options to the School Committee on December 13, 2007.
6.2 Enrollment/Full Day Kindergarten Subcommittee Report Ms. Neyland reported that the subcommittee met on October 31 and determined that full-day kindergarten for the 2008-2009 school year was not feasible, but determine that it is feasible to have an extended day program for kindergarten and to initiate three kindergarten sessions (2 half day and 1 full day) in the 2009-2010 school year. Due to the FY’09 and future financial needs for all town departments, the subcommittee suggested the need to charge a fee for full-day kindergarten. The subcommittee will review the financial implications for a full-day kindergarten program at its next meeting scheduled on December 5, 2007.
7. New Business 7.1 FY’09 Budget Dr. Bates was directed by the School Committee last month to create three budgets: a level service budget, a 3% budget and cuts, and a 0% budget and cuts. The level service budget forecasts to deliver the same service. The 3% budget has a total increase of $162,702, and the 0% budget represents a reduction of $162,702. The School Committee shared their input. Ms. Neville directed Dr. Bates to provide a 0% budget and list of what to restore and prioritize list in order of staff and items funded with school choice money.
7.2 2008-2009 School Calendar – Review Dr. Bates presented a draft of the 2008-2009 school calendar for review. The School Committee shared their input and moved to postpone the approval of the calendar until the December meeting to address the suggestion of having school on Good Friday, Yom Kippur, and Rosh Hashanah due to the growing diversity with the school community.
Ms. Neville announced that after dedicating nine years of service to the Blanchard School, she is not running for re-election next year. Ms. Neville will make the announcement at the next Town Selectmen’s Meeting.
7.3 Desktop and Laptop Computer Donation – Vote Ms. Neville requested a motion to vote and approve the donation of a desktop and laptop computer from IBM and Michele Sedler. IBM has a community grants program where they donate equipment to nonprofit organizations when employees volunteer their time on a regular basis. Mr. Sabot moved and Ms. Neyland seconded the motion. It was voted and unanimously approved (5/0) to accept the donation.
8. Budget Reports 8.1 Suspense List – FY’08 Mr. Mahoney reported on unanticipated expenses of ($6,446.), unanticipated revenues of $0, and financial offsets of $5,000 with a total balance of ($1,446.). 8.2 Operational Budget – FY’08 Mr. Mahoney reported the end-of-year report for 2007 was sent to the Department of Education. We are reconciled and in agreement with the Town Accountant’s records. The budget reflects expenses through warrant 7-A and payroll #09. Expenses are at $1,236,766 (23%) with encumbered funds of $4,098.890 (76%) and a balance available of approximately $87,746 (2%) remains unencumbered. 8.3 Special Education Budget – FY’08 Dr. Daigneault reported there was a large increase in purchasing Special Education supplies due to purchases teachers made at the beginning of the year. Encumbered funds are $195,578 and balance available is $6,046. 8.4 Grants/Articles Summary – FY’08 Mr. Mahoney reported that FY’08 grant numbers are through Warrant 7-A an payroll 08-09. The grants are in agreement with the Town Accountant’s report. Information for 2008 grants is included in the report. Most of the grant funds have been expended and encumbered. Total grants, articles and gifts balance available is $77,768.
9. Personnel Dr. Bates reported that Lisa Phillips was hired as a Speech/Language Pathologist starting October 29.
10. Regional Sharings Mr. Sabot reported the Acton/Boxborough Regional School Committee met on November 1. Craig Hardimon, R.J. Grey Junior High School Principal, presented and discussed the FY’09 budget. The budget will be discussed at the November 29 meeting. A speaker is scheduled at the December meeting to discuss regional assessment. Ms. Neville noted that the high school play, Laramie Project, was outstanding and well done.
11. Information Packet Dr. Bates reported that Ms. Daniel, school nurse, received a $1,000 grant to assist in providing substitute coverage for her to complete the annual state required vision, hearing, height and weight screening for all students.
Dr. Daigneault highlighted agenda item 5.2 - Special Education Parent Information Night and reported that 22 parents out of 66 families attended the meeting. Dr. Daigneault highlighted agenda item 5.3 – Fall Kindergarten Screening and reported that seven students were screened who were not screened in the spring. Dr. Daigneault highlighted agenda item 5.4 – Special education parent survey results regarding how the district performed compared to the state and reported that she will provide an updated version to the School Committee at next month’s meeting because of an error that occurred with the Department of Education’s computers.
12. School Committee – Questions, Concerns, Reports Mr. Sabot inquired about the status of the school’s recycling project. Ms. Driscoll informed members that Pam Eisenberg, General Education Aide, has taken the lead on the project and has created a recycling team.
Ms. Driscoll informed members that Carl Beane, Red Sox Announcer, visited the school today. He met with grade levels 4, 5, and 6 and visited with all the students during Community meeting.
13. Press Questions There was no press present.
14. Adjourn Ms. Neville requested a motion to adjourn the meeting at 9:33 PM. Ms. Neyland moved and Mr. Sabot seconded the motion. It was voted and unanimously approved (5/0) to adjourn the Regular Session meeting.
Respectfully submitted by: Approved by:
Kathy Bower Maria Neyland Executive Secretary Clerk
Thursday, October 11, 2007 Regular Session Meeting Minutes Blanchard Memorial School Library - 7:30 PM
1. Opening Ms. Neville commenced the meeting at 7:30 PM. School Committee members present were: Brigid Bieber, Maria Neyland, and Scott Lukas. Absent: Bruce Sabot. Others present were: Dr. Curtis Bates, Superintendent/Curriculum Director; Dr. Sandra Daigne |
Blanchard Memorial Elementary
School
