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Meeting Minutes Thursday, June 14, 2007 Blanchard Memorial School - Library 7:00 PM – Executive Session Meeting 7:30 PM – Regular Session Meeting
1. Opening Mr. Sabot called the Regular Session Meeting to order at 7:00 PM to poll members to go into Executive Session: Sabot (yes), Neyland (yes), Bieber (yes), Neville (yes), and Lukas (yes).
Dr. Bates reopened the Regular Session Meeting at 7:30 PM to accept nominations for School Committee positions for reorganization. It was voted and unanimously approved (5/0) to accept the following nominations for 2007-2008: Becky Neville, Chair; Brigid Bieber, Vice Chair; and Maria Neyland, Clerk. School Committee members present were: Bruce Sabot, Rebecca Neville, Maria Neyland, Brigid Bieber, and Scott Lukas. Others present were: Dr. Curtis Bates, Superintendent/Curriculum Director, Maryellen Driscoll, Principal, Dr. Sandra Daigneault, Special Education Director, Charles Mahoney, Business Manager, Pam Lavin (retiree) and Rebecca Schuhmacher of the Boxborough Teacher’s Association, Mary Brolin, PTF President, Raid Suleiman (former School Committee member), Michael Erhartic (retiree) and staff and community members.
Mr. Sabot recognized Raid Suleiman for his years of service to the Boxborough School Committee and Pam Lavin and Michael Erhartic for their years of service to the Blanchard Memorial School.
Ms. Neville acknowledged Mr. Suleiman for his dedication to Blanchard and acknowledged Mr. Suleiman’s accomplishments as a member of the School Committee since 2001. Each member shared their thoughts on Mr. Suleiman’s accomplishments and all gave thanks.
Ms. Neville recognized Pam Lavin, Speech/Language Pathologist, and Mike Erhartic, Physical Education Teacher, for their many years of service, dedication and accomplishments. Ms. Lavin acknowledged the BTA’s appreciation in working with the School Committee this year and presented each member with a potted plant.
2. Approval of Minutes Ms. Neville requested a motion to approve and amend the 5/9/07 Regular Session Meeting Minutes and approve the 5/9/07 Executive Session Meeting Minutes. . It was voted and unanimously approved (5/0) to accept the amended meeting minutes.
3. Public Input There was no public input.
4. Educational Report 4.1 National Association for the Education of Young Children (NAEYC) Dr. Daigneault reported on the Kindergarten screening scheduled on June 12-13 and out of 64 children that were registered, 54 children were screened. The remaining 10 children will be screened in the fall. Dr. Daigneault was happy to report that no student overall score was below average and parents will receive letters regarding their child’s results on June 15.
Dr. Daigneault reported conducting a self study on the Integrated Preschool Program. The self study components focused on: 1) classroom portfolio, 2) classroom observation tool, 3) staff and family surveys and 4) program portfolio checklist by standard. Dr. Daigneault reminded the School Committee that the goal of the self study is to try to position ourselves for accreditation with NAEYC.
4.2 Curriculum Update. 4.2.1 Science Curriculum Committee Meeting – 5-30-07 Dr. Bates reported reviewing the Essential Questions submitted by grades five and six. Mr. Bates updated the Committee on the Youth Risk Behavior Survey (YRBS) meeting he attended at Emerson. This coming year, sixth graders will take the YRBS the week of March 10, 2008. The YRBS Committee will add questions related to internet safety. Dr. Bates attended a meeting on Title IV – Safe and Risk Free Drug School Grant and learned that data needs to be provided on the Second Step program. The Committee discussed the fifth grade MCAS Science and Technology/Engineering Assessment.
4.2.2 Social Studies Curriculum Committee Meeting – 5-21-07 Dr. Bates acknowledged Gail Neuman for setting up a template for curriculum mapping. Dr. Bates reviewed topics of discussion at the EDCO History and Social Science meeting and reviewed grade four requirement of adding Mexico and Canada units of study from various districts. The Committee discussed types of sample questions being asked in the grade five History Social Science MCAS.
4.2.3 English/Language Arts Curriculum Committee Meeting – 6-6-07 Dr. Bates reported meeting with representatives from Pearson Scott Foresman and expect to look at piloting the program in August.
5. Facility Report 5.1 Facility Status Report Several air conditioning portables and wall units were purchased and placed in the first and second floor computer rooms and replaced an aging unit. The Hager House pump continues to run on automatic with no problems. Gallons pumped had increased over last few weeks. An activity report will be provided at the summer School Committee meeting. Emerald Isle is scheduled to eliminate poison ivy in the field in July when it is in full bloom. A report on the uranium testing numbers is included in the packet. Stantec submitted the plan to the DEP and asked them to expedite approval on the plan in order for a finish date before September 2007. Numbers for April sampling from the Bioclere Unit continue to be affected by the cold weather for this report but are okay and should return to normal when the warm weather comes. An issue with a leaking pressure valve occurred around Memorial Day with the Bioclere Unit which caused an odor. The valve was shut off and Whitewater was called in to review the unit. The system had to be pumped and bacteria from a healthy system had to be imported. Several contractors were in to review the boilers and submit estimates on some leaks. Several contractors were in to review the boilers and submit estimates on leaks. Several leaks were noted around gasket areas when the units were shut down in addition to the pressure valve item. Initial estimates are $15,000 to $20,000. The final estimate came in at $9,028 per boiler or $18,056. Mr. Mahoney recommends going ahead with the low bid of $15,000 from Daniel Cullen, HVAC, Inc. Since the school boilers are Smith boilers, this company is an authorized Smith repair agent and was referred to us by Smith.
6. Old Business 6.1 Blanchard Sign Decision Dr. Bates reported receiving written stamped approval for the Blanchard sign from the Boxborough Zoning Board of Appeals.
6.2 Policy Section K – Vote Ms. Neville requested a motion to vote on policy Section K. Mr. Sabot moved the motion and Ms. Neyland seconded the motion. It was voted and unanimously approved (5/0) to accept all the policies in Section K.
7. New Business 7.1 Presentation: CBE Technology – Computer Leasing Mr. Mahoney introduced Mr. John Mann, a representative from CBE Technology. Mr. Mann conducted a presentation for the School Committee regarding new alternative financing on computer leasing. The School Committee shared their input and requested that Ms. Neuman continue to research leasing versus buying computers for the school.
7.2 Archiving Email & School Committee Accounts Dr. Bates informed members that archiving email laws changed and what districts will be doing going forward. Ms. Neuman reported that she had created emails for each School Committee member and that Version 9 of First Class is coming out soon and will have archive capability that will be automatic. Dr. Bates reported that Selina Shaw, Assistant Town Administrator, is inquiring with legal counsel for the number of years email must be archived.
7.3 Boxborough Leadership Forum (BLF) – 6-13-07 Ms. Neville reported discussing the FY’09 budget and reviewed the Town Meeting at the BLF meeting on June 13. Ms. Neville also reported that the town will be responsible for $15,000 for the Hager Pump. The Finance Committee will host future BLF meetings.
7.4 Superintendent/Curriculum Director’s Annual Performance Review Ms. Neville requested that Mr. Sabot report on Dr. Bates annual review. Mr. Sabot reported after compiling survey feedback from the administration and teachers that Dr. Bates first year as Superintendent/Curriculum Director was a huge success. Mr. Sabot read the annual review for Dr. Bates for the record.
7.5 Cub Scout Pak #26 Donation – Vote to Accept Dr. Bates recommends the School Committee to accept a $500 gift from the Cub Scout Pak #26 to apply towards the sixth grade outdoor classroom. Ms. Neville requested a motion to accept the gift. Ms. Neyland moved the motion and Mr. Sabot seconded the motion. It was voted and unanimously (5/0) approved to accept the gift.
7.6 School Committee Summer Schedule Ms. Neville requested the School Committee to share their input on meeting during the summer months. Members shared their input and agreed to meet on August 16, 2007 at 7:30 PM.
7.7 School Committee Representatives Ms. Neville requested that the School Committee share their input and decide on School Committee Representatives. The following members and the group they will represent are as follows: Boxborough Leadership Forum – Becky Neville and Bruce Sabot EDCO – Scott Lukas Staff breakfast – Blanchard Leadership Team Planning Board – Bruce Sabot Board of Selectmen – Becky Neville Blanchard Bits Newsletter – Brigid Bieber PTF – Maria Neyland SPED PAC – Maria Neyland and Becky Neville (backup) Tech Council – Bruce Sabot
Ms. Neville reported that the Boxborough Agricultural Fair is scheduled on Saturday, September 8, from 10:00 AM – 3:00 PM and a meeting of the Boxborough Quasquibicentennial Committee was held on June 6.
7.8 School Committee Graduation Roles Ms. Neville requested that members designate their roles for the upcoming grade six graduation. The School Committee shared their input and agreed to the following roles: Acceptance of the Banner – Maria Neyland Blanchard Foundation – Rebecca Neville Class gift – Bruce Sabot Diplomas – Brigid Bieber
7.9 2007-2008 School Improvement Plan – Review & Vote Ms. Driscoll highlighted the goals of the 2007-2008 School Improvement Plan and that it will be divided into two areas: 1) Learning Environment and 2) School Environment.
7.10 2007-2008 School Handbook (Draft) - Review Ms. Neville reported that the 2007-2008 school handbook is included for review and to provide any input to Ms. Driscoll.
8. Budget Reports 8.1 Suspense List – FY’07 Mr. Mahoney reported adding septic issue ($5,000) to unanticipated expenses. As of May 2007, unanticipated expenses total ($62,600), Unanticipated revenues total $41,689 leaving a balance total of ($20,911).
8.2 Operational Budget – FY’07 Mr. Mahoney reported numbers are through warrant 20-A and payroll #25. We are reconciled and in agreement with the Town Accountant’s records. As of may 31, 2007, $937,984 has been encumbered and balance available is $19,882.
8.3 Special Education Budget – FY’07 Dr. Daigneault reported that a number of accounts are closed. In the Sped Tuition account, one further invoice is expected for June tuition. The contracted services account remains open to process June invoices. To date, $38,489 is encumbered and the balance remaining is $17,505.
8.4 Grants/Articles Summary – FY’07 Mr. Mahoney reported the FY07 grants September 1. These numbers are in agreement with the Town Accountant’s reports. There is a little less than $5,000 remaining in grants at this time. Mr. Mahoney reported on the End-of-Year FY06 Audit report conducted by Powers & Sullivan, CPA firm, was received and is included for members to review. The CPA firm noted two findings; 1) amount from Mass School Building Authority that was not reported and 2) Dept. of Education grants for line 3930. Both findings have been resolved.
9. Personnel Dr. Bates reported the hiring of Daniel Shanahan as the new physical education teacher. Mr. Shanahan graduated from the University of Maine and is currently teaching in Tewksbury Public Schools. Susan Charpentier who is currently covering for a grade one teacher out on maternity leave has been hired as a Kindergarten Teacher. Ms. Hogan, Kindergarten Teacher, will be moving to teach grade one. Amy Cormie who is currently covering for Deb McLean, Integrated Preschool Teacher, has been hired for the other open grade one position. Mr. Bates reported granting professional teaching status to Gail Walsh, Guidance Counselor, and Debra McLean, Integrated Preschool Teacher.
10. Regional Sharings Mr. Sabot reported that the town of Maynard approached Acton regarding regionalizing the high school. Marie Altieri has been appointed as the new Director of Personnel and Administrative Services, effective July 1, 2007. She will replace George Frost, who is retiring at the end of June. George Frost has been hired as Superintendent of Ayer Public Schools. Steve Donavan, A/B High School Principal, is retiring as principal in 2008. Acton received a check for $25,000 from Abstract. Discussions have been taking place regarding relations between the School Committee and ALG.
11. Information Packet Dr. Bates acknowledged all who were involved in the music program for their dedication and commitment to the school’s music program. Mr. Sabot acknowledged the students for their outstanding performance at Town Hall singing the National Anthem. They have been asked to perform the Pledge of Allegiance at Town Meeting next year.
12. School Committee – Questions, Concerns, Reports There was no input.
13. Press Questions There was no press input.
14. Adjourn Ms. Neville requested a motion to adjourn the meeting. Mr. Sabot moved the motion and Ms. Neyland seconded the motion. It was voted and unanimously approved to adjourn the Regular Session meeting at 9:29 PM.
Respectfully submitted by: Approved by:
Kathy Bower Maria Neyland Executive Assistant Clerk
Wednesday, May 9, 2007 7:30 PM – Regular Session Meeting (Executive Session to Follow Regular Session) 1. Opening Mr. Sabot opened the meeting at 7:30 PM. School Committee members present were: Bruce Sabot, Rebecca Neville, Maria Neyland, Brigid Bieber, and Raid Suleiman. Others present were: Dr. Curtis Bates, Superintendent/Curriculum Director, Maryellen Driscoll, Principal, Dr. Sandra Daigneault, Special Education Director, Charles Mahoney, Business Manager, Pam Lavin, Boxborough Teacher’s Association and community members.
2. Approval of Minutes Mr. Sabot requested a motion to approve and amend the 4/5/07 Regular Session Meeting Minutes and approve the 4/5/07 Executive Session Meeting Minutes. Ms. Bieber moved the motion and Ms. Neyland seconded the motion. It was voted and unanimously approved (5/0) to accept the meeting minutes.
3. Public Input There was no public input.
4. Educational Report 4.1 2007-08 Professional Development Survey Ms. Driscoll reported that a professional development survey went out to all staff and 34 staff members responded. Final results will be provided at the June meeting. 4.2 Curriculum Update 4.2.1 Science Curriculum Committee Meeting – 4-25-07 Dr. Bates reported that the Committee worked on refining the vocabulary for bullying and forwarded it to Ms. Walsh to review for the Second Step Program. Grade level essential questions for each unit of study were reviewed. A sample of the grade five science, technology and engineering 2007 MCAS pretest was reviewed. 4.2.2 Math Curriculum Committee Meeting – 5-2-07 Dr. Bates reported that the Committee met and worked on goals and objectives for the math learning environment to be incorporated into the School Improvement Plan for 2007-2008. 4.2.3 Social Studies Curriculum Committee Meeting – 4-26-07 Dr. Bates reported having concern about the state’s recommendation on grade four teaching Canada and México. Area towns were surveyed to see what they do. MCAS focuses on geography. 4.2.4 English/Language Arts Curriculum Committee Meeting – 4-11-07 Dr. Bates reported that the staff reviewed two reading programs, Houghton-Mifflin and Scottt Foresman/Addison Wesley and pros and cons for both programs were reviewed. A representative from Houghton-Mifflin is scheduled to visit today.
Dr. Bates acknowledged how well behaved the fifth grade students were while on the Cape Cod trip and how much the students learned.
5. Facility Report 5.1 Facility Status Report Mr. Mahoney reported receiving the gas report. The usage is up 25 percent over last year and it’s expected to run over for the year. Electric costs are running a little under which will offset the increase in gas. In April, the second water flow pump was installed and a minor plumbing issue occurred and was corrected. Twenty interior doors were installed over vacation break as well as windows in a few that didn’t have them. The 2006 ATM Article is expected to fund this. A proposal of $17,000 was received on installing exterior doors. The roof was recently inspected by a company that inspected it in 2003 and a findings report was received and provided to the members. The Hager House continues to run on automatic with no issues. Whitewater did not perform an analysis for uranium this month. The numbers from the Bioclere Unit were sampled in March and continue to be affected by the cold weather but are still safe. Warmer weather will return the numbers to normal readings. The Conservation Commission approved using a temporary fence to discourage the Geese from gathering on the playing field. DPW provided additional fencing which was installed. Bees are present and the Pest Management Control Company, Bee
6. Old Business 6.1 BY’08 Budget – Town Meeting Preparation Mr. Sabot reported that the town meeting is scheduled on May 14 at Blanchard. Mr. Sabot circulated two presentations to the School Committee and administration for review and comment and waiting for feedback. The School Committee shared their input and will forward any changes to Mr. Sabot. 6.2 Policy Review Subcommittee – Policy Section K – Review & Vote Ms. Neville reported that included in the packet was policy section K for a first read by the School Committee. 6.3 2007-2008 School Choice – Vote to Accept 40 Students Dr. Bates reported receiving 40 applications for school choice. The School Committee voted accepting 30 applications at the School Committee meeting on April 5. Because the Kindergarten orientation is scheduled tomorrow night, the families with kindergarten students and their siblings were accepted and letters were sent out to all the applicants. Dr. Bates recommended accepting all 40 applicants for School Choice. The School Committee shared their input. Ms. Neville requested a motion to accept the following number of students in each grade level: kindergarten (10), first (3), second (7), third (6), fourth (7), and fifth (5) grade students totaling 38 choice students. Ms. Bieber moved the motion and Ms. Neyland seconded the motion. It was voted and unanimously approved (5/0) to accept 38 choice students in the 2007-2008 school year.
7. New Business 7.1 Boxborough Leadership Forum – 4-25-07 Mr. Sabot reported discussing and resolving any remaining issues regarding Town Meeting with John Fallon. The Star Spangled Banner will be sung by the school’s vocal ensemble. School and Town presentations for Town Meeting were reviewed. 7.2 Superintendent/Curriculum Director’s Annual Performance Review Mr. Sabot reported receiving an email from members of the administration with suggestions of having staff who work directly with Dr. Bates with curriculum be involved in the evaluation process. The School Committee shared their opinions. Mr. Sabot will create an evaluation to be distributed to staff and school groups/committees and ask that their feedback be sent electronically to the School Committee by May 18, 2007. The evaluator may remain anonymous and place a hardcopy of the evaluation form in the School Committee’s mailbox. 7.3 Teacher’s Request for Child to Attend Blanchard Memorial School in 2007-08 – Kindergarten – Vote. Dr. Bates reported that the staff member is no longer moving, so the request has been cancelled. 7.4 Grade Six Outdoor Classroom Gift – Vote to Accept Dr. Bates recommends that the School Committee vote to accept the outdoor classroom gift from the grade six classes. Mr. Sabot requested a motion to accept the gift. Ms. Neville moved the motion and Mr. Suleiman to second the motion. It was voted and unanimously approved (5/0) to accept the gift. Ms. Driscoll acknowledged the sixth grade teachers, Sheila Kish and Janet LaVigne, for their work on the proposal for the outdoor classroom. 7.5 Blanchard Sign from PTF – Vote to Accept Mr. Sabot requested a motion to accept the Blanchard sign from the PTF. Ms. Neville moved the motion and Ms. Bieber seconded the motion. It was voted and unanimously approved (5/0) to accept the sign. 7.6 Student Computer/Network/Internet Acceptable Use Policy – Review & Vote Dr. Bates recommends that the School Committee accept the revised Student Computer/Network/Internet Acceptable Use Policy. Mr. Sabot requested a motion to accept the revised policy. Ms. Neville moved the motion and Ms. Bieber seconded the motion. It was voted and unanimously approved (5/0) to accept the revised policy. 7.7 Employee Technology Acceptable Use Policy – Review & Vote Dr. Bates recommends that the School Committee accept the revised Employee Technology Acceptable Use Policy. Dr. Bates informed members that the draft policy is the same policy as Acton/Boxborough Regional School District’s policy. Mr. Sabot requested a motion to accept the policy. Ms. Neville moved the motion and Ms. Neyland seconded the motion. It was voted and unanimously approved (5/0) to accept the policy.
8. Budget Reports 8.1 Suspense List – FY’07 Mr. Mahoney reported on unanticipated expenses of -$57,600, unanticipated revenues of $41,689, with a balance of -$15,911. 8.2 Operational Budget – FY’07 Mr. Mahoney reported on numbers through warrant 18-A and payroll #22. The school budget is in agreement with the Town Accountant’s records. The Leadership Team reviewed the available balances earlier in the week and is releasing funds that were previously frozen. As of April 30, 2007 $1,443,393 has been encumbered and the balance available is $52,884. Open enrollment for health insurance took place in the month of April and staff was notified of rate increases. 8.3 Special Education Budget – FY’07 Dr. Daigneault reported on notable changes this month. Payments made to Collaborative are completed and the Special Education tuition line has decreased. 8.4 Grants/Articles Summary – FY’07 Mr. Mahoney reported that $42,799 has been encumbered to date with a $4,755 balance available. Dr. Bates reported that the school will receive $10,000 from Title I based on a preliminary report he received.
9. Personnel 9.1 Dr. Bates reported hiring Amy Cormie, short-term substitute, for Erin Whyte, grade five teacher, who is on medical leave.
10. Regional Sharings Mr. Sabot reported attending the regional meeting last week.
11. Information Packet Dr. Bates congratulated silver medal.
12. School Committee – Questions, Concerns, Reports Ms. Neville suggested that School Committee packets be sent electronically going forward to save the amount of paper used each month. The School Committee shared their input and agreed to change the process. Mr. Sabot thanked Mr. Suleiman for his dedication and commitment as a School Committee member and EDCO representative and invited Mr. Suleiman to attend next month’s meeting. Ms. Bieber reported attending a meeting on behalf of the Massachusetts Association of School Committees regarding the important issue of education.
13. Press Questions There were no press questions.
14. Adjourn Mr. Sabot adjourned the Regular Session meeting at 8:53 PM and polled members to go into Executive Session to discuss strategies relative to collective bargaining or litigation under MGL Chapter 23 B, Section (3); Sabot (yes); Neville (yes), Suleiman (yes), Bieber (yes), and Neyland (yes). Mr. Sabot noted that the Regular Session would reconvene following the Executive Session solely for the purpose of adjourning.
Upon return to Regular Session, Ms. Neville moved to adjourn the Meeting and Ms. Neyland seconded the motion. The School Committee voted unanimously (5/0) to adjourn the Regular Session meeting at 9:10 PM.
Respectfully submitted by: Approved by:
Kathy Bower Brigid O. Bieber Executive Secretary Clerk
April 5, 2007 7:00 PM – Regular Session Meeting Executive Session (following Regular Session)
1. Mr. Sabot called the meeting to order at 7:00 PM. School Committee members present were: Bruce Sabot, Rebecca Neville, Maria Neyland, Brigid Bieber, and Raid Suleiman. Others present were: Dr. Curtis Bates, Superintendent/Curriculum Director, Maryellen Driscoll, Principal, Dr. Sandra Daigneault, Special Education Director, Charles Mahoney, Business Manager, Chrissie Long, Beacon reporter, Rebecca Schuhmacher, Boxborough Teacher’s Association Co-president, Mary Brolin, PTF President, Finance Committee representative and community members.
Mr. Sabot opened the meeting with the FY08 school budget review and vote. Mr. Mahoney provided copies of the school budget and showed a PowerPoint presentation of the submitted initial budget and cuts. Mr. Mahoney reported that the last budget submitted was $5,565,088. Cuts total $141,684 which came to a new total of $5,423,404 with an overall budget increase of 0.36%. The Finance Committee accepted the budget presented. Community members shared their questions and concerns. Mr. Sabot requested a motion to accept the budget. Ms. Bieber moved the motion and Ms. Neville second the motion. It was voted and unanimously approved (5/0) to accept the FY08 budget at $5,423,404. Mr. Sabot closed the Budget Hearing meeting to resume the Regular Session meeting.
2. Approval of Minutes Mr. Sabot requested a motion to amend and approve the 3/8/07 School Committee Regular Session Meeting Minutes and to approve the 3/8/07 School Committee Executive Session Meeting Minutes, 3/8/07 Policy Review Subcommittee Meeting, 3/22/07 School Committee Budget Meeting Minutes, and 3/22/07 School Committee Executive Session Meeting Minutes. Ms. Neville moved the motion and Ms. Bieber seconded the motion. It was voted and unanimously approved (5/0) to accept the meeting minutes.
3. Public Input
4.1 MCAS Testing Update Ms. Driscoll reported that the English Language Arts (ELA) section of the MCAS was completed. One student did not complete the testing due to travel. Ms. Driscoll is requesting that the Department of Education provide an excused absence. Ms. Driscoll reported that the MCAS math support for has begun for grades three, four, five, and six.
4.2 Curriculum Update. Dr. Bates reported that at the Science Curriculum Committee meeting on 3/28/07, the Committee reviewed Science curriculum unit of study and made some adjustments, the identification of common language related to bullying, the integration of the John Colllins’ Writing program into writing in Science, and shared their grade level expectations and common vocabulary for What Makes a Good Scientist.
Dr. Bates reported that at the Math Curriculum Committee Meeting on 4/4/07, the Committee worked on revisions to the report cards so it reflects on the aspects of the new math program, how the Committee feels about the math program and develop a questionnaire to get feedback if they need professional development and developing math strategies with Chet Delani.
Dr. Bates reported that at the Social Studies Curriculum Committee meeting on 3/29/07, the Committee worked on the realignment of the curriculum, looking at MCAS questions being asked and the need to add a unit on Canada and Mexico at the grade four level.
Dr. Bates reported that at the English/Language Arts Curriculum Committee meeting on 3/26/07, the Committee reviewed the Oregon Report – ratings of different core reading programs, distributed packet of comprehension strategies presented at the ELA EDCO meeting, and reviewed student writing samples from grades K-6.
5. Facility Report 5.1 Facility Status Report Mr. Mahoney reported an increase in gas of $7500 which was higher than anticipated for the month of February. The roof continues to leak. A company who had reviewed the roof and submitted a report in 2002 was scheduled to visit today but canceled due to the storm. The Town Administrator obtained approval from the Town Council to utilize funds from the school Infrastructure Article account for the generator plan. The Hager House continues to run on automatic with no problems. There is no report this month on the Uranium-Radionucide. A proposal has been given to Stantec to proceed with the development of the Uranium corrective action plan and the operation is expected to occur over the summer. The numbers for the Bioclere unit are expected to return to normal after the freeze. The numbers for the sampling in February are included. Accustar Labs provided a report for testing Radon. All but one room is at 4.00. The room contains servers and is non-occupied so there is no need to take further action. There is no guarantee method in keeping the Canadian geese away. One method recommended is a perimeter fence blocking them from gaining access to the water from the field. Mr. Mahoney is working with the Town Planner on this matter.
6. Old Business 6.1 FY08 Public Budget Hearing - Vote Mr. Sabot reported that this agenda item was discussed at the opening of the meeting. 6.2 Policy Review Subcommittee Meeting – 3-8-07 Mr. Sabot requested a motion to approve policy sections I and J. Ms. Neville moved the motion and Ms. Bieber seconded the motion. It was voted and unanimously approved (5/0) to accept the policies. Ms. Neville informed members that policy section K will be ready for a first read next month and there will be no Policy Review Subcommittee meeting on April 5, 2007.
7. New Business 7.1 Boxborough Leadership Forum – 3/28/07 Mr. Sabot reported that the Finance Committee agreed to fund the budget at a 0.36% increase at last Wednesday’s meeting. Also discussed was having the Blanchard vocal ensemble opening Town Meeting with the Star Spangled Banner. 7.2 Personnel Administration Plan for Noncertified Employees & Schedules A & B Mr. Sabot requested a motion to amend the Personnel Administration Plan for Noncertified Employees and to accept Schedule A and Schedule B. Ms. Neville moved the motion and Ms. Neyland seconded the motion. It was voted and unanimously approved (5/0) to accept the plan, Schedule A and Schedule B. 7.3 Employee Health Insurance - Open Enrollment Mr. Mahoney reported that he received notice from the Town Treasurer that open enrollment for health insurance begins on April 1, 2007 and that each employee received a packet with their checks. 7.4 Teacher’s Request for Child to Attend Blanchard – Grade 3 Dr. Bates reported receiving a request from a teacher to enroll her son in Blanchard in grade three in September 2007. Mr. Sabot requested a motion to accept the request. Ms. Neville moved the motion. Ms. Neville suggested that the child come in through school choice so the child is guaranteed to go to Acton/Boxborough schools. If the child is enrolled through the teacher’s contract, the contract does not guarantee acceptance into the region. Ms. Neville will look into legal counsel and enter negotiations if the BTA will and address that the contract be amended should the school not accept school choice then the contract becomes effective. BN – look at opening the contract and seek legal counsel for changing the language.
Mr. Sabot requested a motion in favor to accept the child into grade three in the 2007-2008 school year under School Choice. Ms. Neville moved the motion and Ms. Neyland seconded the motion. It was voted and unanimously approved (5/0) to accept the request. 7.5 Route 111 Trail Transportation Enhancement Program Support Letter – Review & Vote Mr. Sabot reported writing a letter to the Transportation Enhancement Steering Committee regarding the School Committee’s support for the trail transportation enhancement program on Route 111. Mr. Sabot requested that the members share their input about the language of the letter. The School Committee approved the letter. 7.6 Superintendent/Curriculum Director Midyear Evaluation Mr. Sabot reported that he took each member’s input and compiled the input into one mid-year evaluation report. Mr. Sabot will review the feedback with Dr. Bates next week.
8. Budget Reports 8.1 Suspense List – FY’07 Mr. Mahoney reported an unanticipated expense of ($61,100), an unanticipated revenue of $41,689 and a remaining balance of ($19,411.) Mr. Mahoney reported continuing with the same items with the addition of $7500 for gas/heat service with Keyspan. There is still a potential for additional suspense for roof repair. 8.2 Operational Budget – FY’07 Mr. Mahoney reported that numbers are through Warrant 16A and payroll #20. As of March 21, 2007, the total expenses are $3,499,968 and $902,163 was encumbered. The school and town records are in agreement. 8.3 Special Education Budget – FY’07 Dr. Daigneault reported on an update in the Special Education expenses in the tuition line – notification of a tuition increase this year from a school. There is a difference of $2,705 and will need to use Circuit Breaker money as a carry forward. A Special Education Corrective Action Grant line was added and will be used toward items in the compliance review. Money will go towards parent/guardian handbook in Special Education in Boxborough and a staff handbook for Special Education staff. The grant came through and needs to be expended by August 1. 8.4 Grants/Articles Summary – FY’07 Mr. Mahoney reported that the balance available of the Potable Wastewater Fund is $61,818 and $3,978 has been expended to date. The school and town records are in agreement.
9. Personnel Dr. Bates reported the hiring of a full-time custodian, Suelc Santos, to take the position of two part-time custodians and Susan Charpentier as a long-term grade one teacher and Joanne Guilmette as a long-term grade 2 teacher. Dr. Bates informed members that Ms. Charpentier comes to Blanchard with a Bachelor’s Degree from Fitchburg State College and 12 years of experience and Joanne Guilmette holds a Master’s Degree in Education from Riviera College.
10. Regional Sharings Mr. Sabot reported that the region met and discussed 990, the budget, and Chapter 70 funds.
11. Information Packet Dr. Bates highlighted documents included in the School Committee packet such as: the school’s technology plan approved by the state, area school districts that have choice and the in/out costs associated with school choice, teacher guidelines for math preparation at the elementary level, changing teacher licensure tests to include all the curriculum areas and separate tests for Math and English.
12. School Committee – Questions, Concerns, Reports Mr. Sabot requested a motion to support the Security Capital Warrant Article. Ms. Neville moved the motion and Mr. Suleiman seconded the motion. It was voted and unanimously approved (5/0) to support the Security Capital Warrant Article.
13. Press Questions
14. Adjourn
Mr. Sabot adjourned the Regular Session meeting at 8:32 PM and polled members to go into Executive Session to discuss strategies relative to collective bargaining or litigation under MGL Chapter 23 B, Section (3): Sabot, yes; Neville yes, Suleiman, yes; Bieber, yes, and Neyland, yes. Mr. Sabot noted that the Regular Session would reconvene following the Executive Session solely for the purpose of adjourning.
Upon return to Regular Session, Ms. Neville moved to adjourn the Meeting and Mr. Suleiman seconded the motion. The School Committee voted unanimously (5/0) to adjourn the Regular Session meeting at 9:00 PM.
Regular Session Meeting Minutes March 8, 2007 – 7:30 PM Executive Session (following Regular Session) Blanchard Memorial School Library 1. Opening Mr. Sabot called the meeting to order at 7:30 PM. School Committee members present were: Bruce Sabot, Rebecca Neville, Maria Neyland, Brigid Bieber, and Raid Suleiman. Others present were: Dr. Curtis Bates, Superintendent/Curriculum Director, Maryellen Driscoll, Principal, Dr. Sandra Daigneault, Special Education Director, Charles Mahoney, Business Manager, Chrissie Long, Beacon reporter, Pam Lavin and Rebecca Schuhmacher of the Boxborough Teacher’s Association, Mary Brolin, PTF President, Finance Committee representative and community members.
2. Approval of Minutes Mr. Sabot requested a motion to approve the 3-5-07 School Committee Budget Meeting Minutes, 3-5-07 Executive Session Meeting Minutes, 2-12-07 School Committee/Finance Committee Budget Review Meeting Minutes, 2-8-07 Regular Session Meeting Minutes, 2-8-07 Executive Session Meeting Minutes, and 2-8-07 Policy Review Subcommittee Meeting Minutes. Ms. Neville moved the motion and Ms. Neyland seconded the motion. It was voted and unanimously approved (5/0) to amend and accept the meeting minutes. Mr. Sabot welcome the return of Corinne DiPietro back to work following surgery.
3. Public Input No input provided.
Mr. Sabot suggested taking Agenda Item 7.1 Senior Center Task Force out of order.
4. Educational Report 4.1 Community Reading Dr. Bates publicly thanked Connie Long, Librarian, for coordinating the Community Read Aloud. Members of the Boxborough community read to students in celebration of Dr. Seuss’ Birthday and the 50th Anniversary of the “The Cat in the Hat” from February 26 to March 2. Community members that read aloud were: Cheryl Mahoney, Mike Guzzo, Liz Markiewicz, Selina Shaw, and John Fallon, Town Hall; Brigid Bieber and Bruce Sabot, School Committee; Mary Brolin, PTF; Scott Coleman, Fire Department; Maureen Strapco, Heather Wilkins, and Marion Power, Sargent Library; Alicia Colley and Karen Guzzardi, Parents; Charlie Mahoney, Curtis Bates, Sandy Baron, Maryellen Driscoll, Liz Sheldon, Eileen Barnett, Larry Follett, Gail Walsh, Margie Callaghan, Sue Parker, and Kathy Daniel, Blanchard Staff.
Ms. Driscoll reported that the ELA MCAS academic support program will finish next week and Math will begin. ELA MCAS testing begins the week of March 19. Ms. Driscoll reported that on March 7, 2007, Deana’s Fund visited Blanchard and presented two educational programs dealing with the issue of bullying and respect to the primary and intermediate grades. The AllStarz program targets students in K-3 and Doin’ the Right Thing program targets students in grades 4-6.
5. Facility Report 5.1 Facility Status Report Mr. Mahoney reported that Combustion Services continues to find and fix problems with the school’s heating isues. Gas costs through Keyspan ran $1700 higher for the month of January but the funding remains fine due to a decrease in the electricity invoicing for this month. Mr. Mahoney reported several leaks occurred during the time it was above freezing. All Seasons Roofing found that the glue from the existing roof dried and cracked due to weather and age damage. Seams inside the existing drains were found to have deteriorated due to age and weather damage. A proposal to fix the problem is expected and the cost estimate is $4700. Mr. Mahoney reported that the Fire Chief submitted his plan and request to the Board of Selectman regarding the generator needs of the town and a generator for the school and pump house is part of the plan. Cost of the study is funded in part by the school. The Hager House continues to run on automatic with no issues. A Uranium-Radionuclide report is provided in the School Committee’s packet for review and continues to show a high number (230). Stantec is in the process of writing a corrective action plan proposal. Numbers for the Bioclere Unit for January’s sampling were higher than in previous reports. Whitewater reported that deep freezes have an effect on the operation but that the system rebounds well once the freeze ends. Radon testing was done from February 27 through March 1 and draft results showed that all but one room is under a 4.00 which is at the number that may need further review. The room houses the school’s servers and is non-occupied, so no further action will be taken.
6. Old Business 6.1 FY’08 Budget Discussion Dr. Bates reported that the Leadership Team presented their recommendations for $65,837 in reductions in the proposed FY’08 budget. The Finance Committee will present their recommended school budget by March 20, 2007. The School Committee will meet on March 22, 2007 at 7:30 PM to review the Finance Committee’s recommendation.
6.2 Chapter 70 Funding Dr. Bates reported that based on Governor Patrick Duval’s proposed House 1 Budget, Boxborough is scheduled to receive a 2% increase in Chapter 70 funds.
6.3 Blanchard Sign Hearing w/ZBA – 3-6-07 Mr. Sabot reported attending a meeting of the Boxborough Zoning Board (ZBA) regarding the status of the Blanchard sign and that the ZBA will have a decision on March 20.
6.4 School Choice Mr. Sabot reported that Mr. Suleiman and Ms. Bieber conducted a presentation on their findings regarding school choice at last month’s meeting and that school choice will be discussed further in detail and voted on at tonight’s meeting. The School Committee and public shared their input. Mr. Sabot requested a motion to vote in favor to host school choice for the 2007-2008 school year for up to 30 students in grades K-5 and to give the administration flexibility to place those students. Ms. Neville moved the motion and Ms. Bieber seconded the motion. It was voted and unanimously approved (5/0) to accept and approve school choice for the 2007-2008 school year.
6.5 Policy Review Subcommittee Meeting – 2-8-07 Ms. Neville reported that the Policy Review Subcommittee reviewed and compared the remaining policy sections I and J of the A/B Regional District’s policies with the Boxborough School District’s policies. Ms. Neville reported that policies I and J are included in the packet for first read and policy section K will be included next month for a first read.
7. New Business 7.1 Senior Center Task Force Frank Powers and Karen Smolin, Boxborough Senior Task Force representatives, asked the School Committee to consider utilizing available space at the Blanchard School for a Senior Center. The School Committee shared their input. Dr. Bates suggested that the Leadership Team to review current and future needs of the school’s space to determine if space can be made available for the seniors.
7.2 Boxborough Leadership Forum – 3-7-07 Mr. Sabot reported meeting with the Boxborough Leadership Forum yesterday and discussed the budget. Mr. Sabot discussed getting parents in the community to vote and to organize babysitting services during town meeting. Mr. Sabot reported that three budgets will be brought to town meeting; Finance Committee, Board of Selectman and Blanchard School.
8. Budget Reports 8.1 Suspense List – FY’07 Mr. Mahoney reported continuing with the same items as in previous meetings and that there is a potential addition for roof repair. The total unanticipated expenses is ($51,800), unanticipated revenues is $41,689 and the balance is ($10,111).
8.2 Operational Budget – FY’07 Mr. Mahoney reported that the numbers are through warrant 14-A and payroll #18 and that the school budget is reconciled and in agreement with the Town Accountant’s records. The budget expended to date is $3,089,388 with $2,313,059 encumbered and a balance of $1,263.
8.3 Special Education Budget – FY’07 Dr. Daigneault reported that the Special Education budget expended to date is $465,614 and $126,392 has been encumbered. The balance available is $18,411. The Special Education tuition expense looks significantly higher this month. In this time period, there is a bill that is biannual and one-time bills for students who tuitioned out for Integrated Preschool.
8.4 Grants/Articles Summary – FY’07 Mr. Mahoney reported that the FY’07 grants began September 1 and these numbers are in agreement with the Town Accountant’s reports.
9. Personnel Dr. Bates reported that Tracey Johnson, Special Education Teacher, has been on family leave and has submitted her resignation.
10. Regional Sharings Mr. Sabot reported that he attended the A/B Regional meeting and discussed receiving a large amount of funding for Chapter 70 and that 990 is moving forward. Mr. Sabot reported that the Decathlon is going to Honolulu for State Nationals and the Destination ImagiNation Tournament will be located in Ayer this weekend.
11. Information Packet Dr. Bates highlighted information in the School Committee’s packets that included: Agenda item 5.4: Blanchard brochures that were utilized at the job fair and will be distributed for school choice. Agenda item 2.3: The Teacher Quality Assurance Plan was approved by the Department of Education. Dr. Bates provided a copy of the EDCO/CASE Collaborative report for review and informed members that CASE Collaborative hired a new Executive Director, Terry Watts. An interim director of EDCO was hired and the process of hiring an executive director for EDCO will has begun. Dr. Bates reported that he attended a meeting on Charter Schools and Special Education on February 15, will attend a CASE Collaborative Meeting tomorrow, and will attend the R.J. Grey Junior High School’s Project Wellness at Merrimack College. Dr. Bates reported that the grade 4 students and parents were invited to the Acton Star Party sponsored by the Acton Public Schools on Monday, March 12, at the Parker Damon Building in Acton.
12. School Committee – Questions, Concerns, Reports Mr. Sabot reported sending a copy of the Superintendent/Curriculum Director’s midyear evaluation to members to have completed by the meeting scheduled on March 22.
Mr. Sabot reported that Executive Session Meeting Minutes cannot be released to the public even if approved by the School Committee due to any issues that may not be resolved to date and could be damaging to individuals. Mr. Sabot informed members that Executive Session Meeting Minutes are released to the public once per year at the region. Ms. Bower will provide the School Committee with copies of last year’s minutes for members to review and vote at the end of the school year.
13. Press Questions No input provided.
14. Adjourn Mr. Sabot adjourned the meeting at 9:30 PM. Mr. Sabot polled members into Executive Session in accordance with MGL Chapter 39, Section 29, Paragraph (3) for the purpose of contract negotiations; Sabot, yes; Neville, yes, Neyland, yes; Bieber, yes; Suleiman, yes.
Mr. Sabot noted that the Regular Session would reconvene following the Executive Session solely for the purpose of adjourning.
Upon return to Regular Session, Mr. Sabot moved to adjourn the meeting. The School Committee voted unanimously (5/0) to adjourn the Regular Session meeting at 9:50 PM.
Respectfully submitted by: Approved by:
Kathy Bower Brigid O.Bieber Executive Secretary Clerk
February 8, 2007 7:00 PM – Regular Session Executive Session (following Regular Session)
1. Opening Mr. Sabot called the meeting to order at 7:00 PM. School Committee members present were: Bruce Sabot, Rebecca Neville, Maria Neyland, Brigid Bieber, and Raid Suleiman. Others present were: Dr. Curtis Bates, Superintendent/Curriculum Director, Maryellen Driscoll, Principal, Charles Mahoney, Business Manager, Beacon reporter, Pam Lavin and Rebecca Schuhmacher of the Boxborough Teacher’s Association, Mary Brolin, PTF President, Finance Committee representative and community members.
2. Approval of Minutes Mr. Sabot requested a motion to approve the 1-9-07 Budget Work Session, the 1-11-07 Regular Session Meeting Minutes, and 1-11-07 Policy Review Subcommittee Meeting Minutes. Ms. Bieber moved the motion and Ms. Neville seconded the motion. It was voted and unanimously approved (5/0) to accept the meeting minutes.
3. Public Input There was no public input.
4. Educational Report 4.1 Youth Risk Behavior Survey Results Dr. Bates reported on the 2006 Youth Risk Behavior Survey for Students in Grades six through twelve by 12 districts. Dr. Bates informed members that students responded to questions related to safety, violence related behaviors, suicide, tobacco use alcohol use, illegal drug use, gambling, HIV/AIDS education, dietary behavior and physical activity. Data gathered from the survey was tabulated individually and combined to get an aggregate. Dr. Bates reported that overall there are no major concerns in Boxborough but the report is beneficial for parents to be aware and teachers to review the data.
4.2 Creating Thematic Webs Using Inspiration Software Ms. Mclean presented her summer institute in 2006 to members on creating thematic webs using Inspiration Software. Ms. McLean discussed the objectives, strategy and benefits of using the software in the Integrated Preschool Program.
4.3 Curriculum Meeting Report Dr. Bates reported on his monthly curriculum committee meetings regarding Math, Science, and Social Studies. Areas discussed in math focused on Addison Wesley/Scott Foresman Math Series and the 2006 MCAS results. Areas discussed in Social Studies were reviewing the alignment with the curriculum framework, and areas discussed in Science were the results of the 2006 MCAS. Meeting reports from each curriculum meeting were provided.
5. Facility Report 5.1 Facility Status Report Mr. Mahoney introduced Garry McCarthy from Stantec Consulting Services. Mr. McCarthy provided a brief explanation of the pump station process and treatment option recommendations to resolve the high uranium level issue. Mr. McCarthy will provide a proposal and submit bids from a couple of manufacturers. The School Committee shared their input. Mr. Sabot requested a motion to approve Mr. McCarthy’s recommendation and proceed to bid. Ms. Neville moved the motion and Ms. Bieber seconded the motion. It was voted and unanimously approved (5/0).
Mr. Mahoney reported that there were no water problems at the Hager Pump House at this time.. There is an alarm now and the probe that malfunctioned has been replaced with a secondary probe in place, and the automatic dialer is hooked up to both fire and police departments.
Mr. Mahoney reported that Fire Chief Neagle visited the school and the Hager Pump House in January along with an electrical engineer to view the electrical needs of the school and pump for a possible generator. Chief Neagle reported at the monthly town staff meeting that a study for the school would cost approx. $15,000 and $5,000 for the pump house.
Mr. Mahoney reported that certain rooms in the school continue to have problems with too much or too little heat. Combustion Services continually comes in to find and resolve these issues.
Mr. Mahoney reported that the numbers for December for the Bioclere unit have not yet been received but does not anticipate any problems.
Mr. Mahoney reported receiving the school’s occupancy permit from Town Hall.
Mr. Mahoney acknowledged the Department of Public Works for their assistance in dealing with the snow we received so far this year at the school and for their assistance at the Hager Pump House with a frozen gate.
Mr. Sabot requested a motion to move agenda item 6.1 Policy Review Subcommittee Meeting to agenda item 7.1 Blanchard Sign. All were in favor.
6. Old Business 6.1 Policy Review Subcommittee Meeting – 1/11/07 Ms. Neville reported that the Policy Review Subcommittee met on January 11, 2007 to continue reviewing policy section I and conducted a first read on policy section J. Mr. Sabot requested a motion to vote and approve on policy sections G and H. Ms. Neville moved the motion |
Blanchard Memorial Elementary
School
